BY-LAWS

Of the Southeastern Regional Group

Of the

National Association of Educational Buyers

ARTICLE I

NAME

The name of this group shall be knows as the Southeastern Regional Group (hereafter referred to as TAGM) of the National Association of Educational Buyers (hereafter referred to as NAEB).  The group will consist of NAEB members located in the states of Tennessee, Alabama, Georgia and Mississippi.

ARTICLE II

OBJECTIVE

The objective of TAGM shall be to promote the open interchange of information concerning the purchasing profession, provide an arena for personal professional growth of members, provide a channel of communication with the NAEB national office for matters of common interest, promote adherence to the NAEB Code of Ethics, and enhance the professional level of educational and associate purchasing in general.

ARTICLE III

MEMBERSHIP

The membership shall be limited to institutions, which are members in good standing of NAEB.  TAGM will work diligently to recruit purchasing professionals into NAEB.  Nonmembers will be encouraged to attend and participate at our annual regional meetings.  Nonmembers of NAEB and/or TAGM attending the regional meeting will be charged $25.00 more than member institutions.  This extra $25.00 may be applied to cover annual regional dues (see Article V).

ARTICLE IV

VOTING

Voting membership shall be limited to member institutions in accordance with the constitution of NAEB.  Each voting member institution shall be limited in voting to one vote by the member of record as designated by the institution.

ARTICLE V

DUES

Dues are a necessary financial resource for professional associations, and NAEB is dependent on these dues to provide the services required of its membership.  The membership of TAGM realizes and understands the importance of the national dues and encourages and promotes dues payment.  In like manner, the TAGM membership has the authority to approve and establish dues to enhance the regional organization.  The By-laws Committee supports and recommends that TAGM institute annual and regional dues in the amount of $50.00 beginning in 2003.

ARTICLE VI

OFFICERS

Section 1.       Officer Positions

The officers of TAGM shall consist of a President, First Vice-President, Second Vice-President, Secretary, Treasurer, and Regional Editor, each representing a voting member institution.  The officers shall perform duties as described in these by-laws and under the parliamentary authority adopted by TAGM.

Section 2.       Term Of Office

The officers shall normally serve four years, one year in each office, advancing each year to the next office, with the exception of the Treasurer and Regional Editor who will serve a two year term after being elected by members at large.  Each year the Secretary position and any additional vacancies will be filled by vote of the membership.

The term of office of all officers shall commence at the close of the regional annual meeting during which they are elected and shall terminate at the close of the next regional annual meeting upon the qualification of their successors.

Section 3.  Election of Officers

An election of officers shall be held at the regional annual meeting.  Voting members shall choose the incoming officers from among a slate of nominees presented by the nominating committee and nominations made by voting members from the floor.  The slate of nominees will be in accordance with the rotational schedule (see attached).

Section 4.  Duties

A.                 President:  The President shall be the Chief Executive Officer.  He/she shall preside over all meetings, shall appoint committee chairpersons, and shall appoint members to the standing committees as deemed appropriate.

The President shall appoint a Nominating Committee composed of three (3) TAGM members, with the First Vice-President serving as chair, to nominate person (5) for the incoming slate of officers.

The President shall appoint a site selection committee composed of the First Vice-President and two Past Presidents to nominate a site for the next year’s meeting.  This nomination will be presented for acceptance during the general business meeting.

The President shall be responsible for coordinating and planning the program for the annual regional meeting (in conjunction with the First Vice-President), and coordinating the activities of the hose committee in making arrangements for the meeting(s).

The President should attend the NAEB annual meeting as a representative of the TAGM regional group.  Travel to the annual meeting will be provided by the President’s institution and with whatever assistance is provided by NAEB.

B.                 First Vice-President.  The First Vice-President shall assist the President in planning and coordinating the program for the regional annual meeting.  Program content and scheduling shall be approved by the President.

C.                Second Vice-President.  The Second Vice-President shall coordinate membership development and retention activities, and other duties as assigned by the President.

D.                Secretary.  The Secretary shall be responsible for coordinating registration at all meetings, and other duties as assigned by the President.

The Secretary shall record the minutes of all business meetings and shall submit the minutes for approval at the next meeting.

E.                 Treasurer.  The Treasurer shall be responsible for overseeing the TAGM bank account and writing all checks as authorized by the President.  The Treasurer shall prepare an annual financial statement for distribution to the officers and steering committee and shall present a report of financial condition to the membership at the annual meetings.

F.                 Regional Editor.  The By-laws Committee recommends the approval of a Regional Editor at the 1991 regional meeting.  The Regional Editor will be responsible for the preparation and distribution to regional members (2) newsletters each year.  The Regional Editor will coordinate the content and mailing dates with the President.  The Regional Editor will serve a 2-year term.

Section 5:  Vacancies

Any vacancy within the officers caused by death, resignation, or other causes shall be filled with an interim appointment by the board.  This interim appointment will be from the same state that the vacancy occurred.  Prior to the interim appointment, the highest-ranking officer on the board will appoint a Nominations Committee to nominate this replacement.

ARTICLE VII

MEETINGS

The time and place of the regional annual meeting shall be set by the officers, upon the recommendation of the Site Selection Committee.  The annual meeting will normally be held in the fall of the year.  Notice of the meeting shall be sent to the membership at least ninety days in advance.

Special meetings may be called at any time by the President.  Notice of such special meetings shall be provided to the membership at least thirty days in advance.

ARTICLE VIII

STEERING COMMITTEE

TAGM Past Presidents shall constitute the Steering Committee.  The Steering Committee shall have general supervision over the affairs of the group, make recommendations to the officers, and shall perform other duties as specified in these By-laws.  The President may request the Steering Committee to provide other services as required.

ARITCLE IX

STANDING COMMITTEES

TAGM standing committees shall consist of a Host Committee, Nominating Committee, Site Selection Committee, Membership Development and Retention Committee, and other committees as appointed by the President.

ARTICLE X

PARLIMENTARY AUTHORITY

The rules contained in the current edition of Robert’s Rules of Order, Newly Revised shall govern the group in all cases to which they are applicable, and to the extent that they are not in conflict with these By-laws or any other special rules of order which the group may adopt.

ARTICLE XI

AMENDMENT OF THE BY-LAWS

These By-laws will be approved by a simple majority vote of members returning mail ballots to a designated location.  These By-laws may be amended by a simple majority vote of members returning mail ballots to a designated location as directed by the Regional President or his/her designee.

Current By-laws passed by members’ vote on March 30, 1987.

NAEB TAGM REGIONAL GROUP BOARD OF DIRECTORS

ROTATIONAL SCHEDULE OF SERVICE

TN (Tennessee), AL (Alabama), GA (Georgia), MS (Mississippi)

Officers                                                                  Years of Service

President                               03 AL     04 TN      05 MS     06 GA    07 AL     08 TN

1^st Vice-President                 03 TN     04 MS     05 GA     06 AL     07 TN     08 MS

2^nd Vice-President                03 MS    04 GA     05 AL      06 TN     07 MS    08 GA

Secretary                               03 GA    04 AL      05 TN      06 MS     07 GA    08 AL

Treasurer                               Open Nomination – 2 year term

Regional Editor                     Open Nomination – 2 year term